Request for Bids Eightmile Ranch Acclimation Pond Project

Project abstract: 

 The Yakama Nation’s Mid-Columbia Coho Reintroduction Project (MCCRP) is requesting bids for construction of a juvenile salmon acclimation pond to be installed on the USFS Eightmile Ranch, adjacent to the Chewuch River.  Construction is scheduled to begin in June of 2017.  The project will involve all work elements found in the Contract Plans and Contract Provisions. 

The Yakama Nation will be hosting a pre-bid site visit and project walkthrough beginning at 10:00 AM on April 11, 2017.  Attendance at the pre-bid site visit is strongly suggested, as this will be the only opportunity to visit the project area with the engineer and project manager prior to the bid closing date.  All contractors will be asked to sign in upon arrival so that attendance can be tracked.  Please arrive on time and plan to stay for the entire site visit. 

Project Location and directions to the site are as follows:  The project site is located along the FS 51000 road on the southern end of the Eightmile Ranch, approximately eight miles north of Winthrop, Wa.   From Winthrop, drive north on Highway 20 for ¼ mile and take a right on the West Chewuch Road.   Travel approximately 8.5 miles north (you will continue through the stop sign, at the junction with the East County Road via 6 Mile Bridge; at that point the road becomes FS 51000).  Park at the snow-park parking lot, on the right hand side of the road (approximately 2.5 miles north of the stop sign).  You’ll notice the ranch on your right as you drive to the parking lot.  (Please see attached map for specific project location).  The site visit will be conducted by Yakama Nation Fisheries Biologist Rick Alford and Gray & Osborne project manager Adam Miller, and Gray & Osborne project engineer Will Kirby.

 By the close of business on Friday April 21, 2017, each contractor must have completed and submitted a signed copy of the Eightmile Ranch Acclimation Pond Project bid documents to be eligible for award of this contract.  Additionally, bid prices need to be valid for at least 60 days.  All bid materials must be either hand delivered, sent by parcel delivery service or postal mail to: 

Yakama Nation

Attn:  Tana Hoptowit, Eightmile Ranch Project

PO Box 151

Toppenish WA, 98948

(Shipping address: 401 Fort Road, Toppenish, WA  98948)

The work shall be physically complete within 60 working days after the commencement date stated in the Notice to Proceed.  The project will be conducted between June 1 and October 31, 2017 with an in-water work window between July 1 and 31.  Equipment and materials staging and construction may begin in early June, depending on ground conditions and ranch operations.  Project Biologist will coordinate with USFS ranch manager to secure a set date.  The in-water work window is a time of year when ESA-listed juvenile and adult salmon and steelhead may be present in or near the project area so turbidity control via cofferdam systems will be of the utmost importance.  The winning contractor will understand the magnitude of this project and be equipped to perform all necessary elements for a project of this type within a critical habitat stream.  The winning contractor will have extensive experience in the following: pipe installation, site grading and development, building cofferdams, de-watering following NMFS fish screening protocols, and minimizing local disturbance.

All contractors submitting bids for this project shall submit the following forms, which must be executed in full and submitted with the Proposal.

  • A completed signed Proposal.
  • A Bid Deposit or Proposal Bond
  • A list of experienced equipment operators that will be on-site during project construction. Please provide details of their work on pipeline, grading, and in-stream projects within the past several years.
  • Experience and preferably examples of the ability to create de-watered work areas through the use of coffering techniques. 

Please note:

·         All equipment working within 50 feet of the Chewuch River are required to be outfitted with biodegradable hydraulic fluid.

·         Awarded contractor must provide “san-i-can” service.   

·         The Yakama Nation is exempt from state taxes on this project.  Please see the attached Treaty Fishery Exempt Cover Letter and Treaty Fishery Exempt Certificate.  The winning contractor will receive signed copies for their records. 

·         Davis Bacon Wages apply to this contract.  The winning contractor will adhere to the Davis Bacon Rules and comply and submit all necessary paperwork to the Yakama Nation. 

This Contract provides for the construction of approximately 1,300 lineal feet of 24-inch Plastic Irrigation Pipe (PIP) to supply the proposed approximately 90,000 cubic yard acclimation pond.  Construction includes approximately 100 lineal feet of 18-inch PIP discharge pipe, a river intake structure, settling vault, pond discharge structure, and electrical and telemetry.  The project includes in-river dewatering, excavation and backfill, and site restorations all in accordance with the attached Contract Plans, Special Provisions, and Standard Specifications.

For questions regarding the site visit or bid materials, please contact the Gray & Osborne Project Engineer at (509) 453-4833.

  Please review and download all applicable attachments to include: 

ð       Treaty Fishery Tax Exemption Letter

ð       Treaty Fishery Tax Exemption Attachment

Contract Provisions and Contract Plans may be examined at the Yakama Nation Peshastin and Methow offices, or the office of the Project Engineer, Gray & Osborne, Inc.  Contract Provisions and Contract Plans for this project are available free-of-charge at the following website: “”.  Bidders are encouraged to “Register” in order to receive automatic email notification of future addenda and to be placed on the “Bidders List”.   

Project goals: 

The Yakama Nation’s long-term vision for coho reintroduction is:  To re-establish naturally spawning coho populations in mid-Columbia tributaries to biologically sustainable levels which provide significant harvest in most years.  The proposed site at Eightmile Ranch is intended to assist in accomplishing objectives of the Natural Production Implementation Phase (NPIP), outlined within the program’s Master Plan.   The NPIP requires that sufficient numbers of coho smolts are released in multiple tributaries throughout the basin to disperse returning coho adults in suitable habitat and to encourage establishment of a self-sustaining, naturally reproducing population.  The Eightmile Ranch Acclimation Site is considered to be a key site due to its location near potential habitat in the Chewuch River. Operations at the proposed location include the acclimation and release of up to 200,000 juveniles between March and June an annual basis until project objectives are met.